Computing Policies

Computing Policy for Brown University

The following documents are official policies of Brown University that are related to computing issues. They have been adopted to ensure an equitable, appropriate, and legal use of Brown resources. You are therefore responsible for having reviewed the listed policies and for complying with their requirements. Violation of a computing-related policy may result in disciplinary action, up to and including suspension or termination.

In order for policies to be officially approved and published as final, they must go through a formal policy review process. Should the need arise to have a policy published before the process is complete, the document will be published as an interim policy while the process is completed.

Policies, Guidelines, Position Papers & Standards Effective Date Last Reviewed Review Cycle Slated for Review
Acceptable Use Policy
   » Acceptable Use: Examples		 Aug 2003 Aug 2016 1 year Aug 2017
Alumni Email Account Management Policy Nov 2012 Effective Date --- ---
Attribute Release Policy: Web Single Sign-On ARP
   » Attribute Release Defaults for Web SSO ARP		 May 2012 Jun 2014 2 years Jun 2016
Brown Restricted Information, Policy on the Handling of 
   » Security Guidelines and Data Classification
   » Information to Comply with the Policy on Handling BRI
   » Social Security Number – Usage and Protection Procedures
   » Data Protection Roles and Responsibilities
   » Checklist for Protecting Brown Information
   » Confidentiality Agreement Form
   » Lost/Stolen/Compromised Device Report Form: Word Doc | PDF		 April 2012 Feb 2016 1 year Feb 2017
Bulk Email Guidelines Dec 2002 Feb 2004 --- ---
Computing Accounts Management Policy May 2005 May 2015 1 year May 2016
Computing Passwords Policy May 2005 April 2015 2 years Apr 2017
Copyright Infringement Policy
   » Copyright & Brown's Compliance w/ Higher Education Opportunity Act ('08)
   » Copyright & Fair Use Resource Page
   » Copyright FAQ for Undergraduates
   » Copyright FAQ for Graduate Students
   » Use P2P Filesharing Software Safely & Legally (inc. online music & movie alternatives)		 Jul 2003 Feb 2017 1 year Feb 2018
Digital Signage Strategy and Protocol (developed and owned by The Office of University Communications) Aug 2015 Sep 2015 --- ---
Duo Two-Step Authentication: Token Policy  Feb 2016 Effective Date 2 years Feb 2018
Electronic Equipment Disposition Policy
   » Data Removal Recommendations		 July 2004 Mar 2016 2 years Mar 2018
Email Policy
   » Gmail Documentation & Support (limits, security)
   » Computing Privileges		 May 2007 Mar 2016 1 year Mar 2017
Emergency Access to Accounts and Information May 2007 Aug 2016 2 years Aug 2018

Google Apps for Education (Terms of Service for Use of)
   » About Google Apps at Brown

 Sep 2009 Sep 2015 1 year Sep 2016
Information Security Incident Response Team (ISIRT) Charge Nov 2016 Mar 2017 1 year Mar 2018
Network Connection Policy
   » Guidelines for Extension of Network Services
   » Security Standard: Multi-Function Network Devices

Mar 2004

Apr 2009

Jan 2015

Nov 2016

2 years

2 years

Jan 2017

Nov 2018
Social Media Guidelines (developed and owned by The Office of University Communications)
   » Guidelines for Institutional Use
   » Guidelines for Personal Use
   » Best Practices for Social Media Site Managers		 - - - - - -    
Telecommunications Services Policy
   » Voicemail Policy		 Aug 2004
Aug 2013		 Feb 2015 2 years Feb 2017
Web Publishing Documents
   » Web Publishing Servers, access to via Non-Brown IP (ISG Position Paper)
   » Wiki Service Definition
   » Wiki Usage Policy		 - - - - - -    
Related Standards and Procedural Documents
Computing Accounts & Passwords Office :: Accounts & Access Policies, Procedures and Other Resources
Email Accounts :: Alternate Email Address Requirements | myAccount
Electronic Services Access :: Computing Privileges
Desktop Services: Microsoft Software
Desktop Services: Standard Computer Configurations