Media Services Support for Campus Events

Services

Media technology equipment, staff support and video recording for campus events is available to faculty, staff and students.

Support for courses and some teaching and learning initiatives is free of charge. Charges apply for requests that require on-site or remote support for the duration of an event. Examples include Zoom webinars, panel discussions needing multiple microphones, high-profile events, events requiring complex A/V equipment, live streaming, etc.

Media Services applies a fee-for-service model. Each service (Zoom tech support, AV, production, live streaming, etc.) incurs an hourly fee independent of the staffing required to deliver the service.

A proposal will be provided to confirm your request, our process and any charges.

New to our services?

Request a media consultation

Ready to make a media request with us?

Submit a Request

(For reference: list of audio options available in major campus locations)

	Description	Fee
Late reservation	Reservations must be made at least 9 calendar days in advance of event.	$150 late reservation fee for late requests. Exceptions: Course support - no late fee for last minute requests - please try to plan in advance Virtual events which get organized on short notice will not be charged a late fee- Note: staffing is not guaranteed).
Campus Conferences	Reservations for media support for conferences must be made at least 21 days in advance. If we are unable to accommodate your request, we reserve the right to reach out to an outside vendor for support.	Please connect with Brown's Event Strategy & Management (ESM) to plan your conference.

	Description	Fee
Zoom for Brown courses (Zoom buddy)		Free of charge
Zoom for virtual events	Web conferencing with Zoom (brown.zoom.us) webinar and meeting. Options for 1000 or 3000 attendees in collaboration with Events office	1 hour service setup fee: $ 100 Staffing throughout the virtual event: $100/hour service fee applies. (Editing and delivery included)
Public Live Streaming	Delivered via Brown’s Live Webcast page. Viewable to the world. Requires approval of Office of University Communications.	1 hour service setup fee: $100 Live stream service fee: $100/hour Option to add live stream to Brown YouTube -- free of charge
Internal Live Streaming	Delivered via Brown media platform (Panopto). Available in select rooms only. Viable option for small audiences and restricted access (e.g. Brown-only access)	1 hour service setup fee: $100 This kind of live stream is typically unmanned. If monitoring or recording throughout the event is needed: $100/hour recording service fee applies.
Simulcasting between 2 rooms	Simulcasting is available in these locations: Salomon 101, 001 Macmillan 115, 117 Barus and Holley 166, 168 List 120, 110	No charge for installed equipment If monitoring or recording throughout the event is needed: $100/hour service fee applies.

	Description	Fee
Audio/Visual support for and during class		Free of charge
Events in locations with Installed AV equipment	Flat panel displays, projectors, and audio equipment accessed via Crestron touch panel or button controller.	1 hour service setup fee: $ 100 AV service fee: $100/hour for events which require service staffing throughout. Estimate based on your event time plus 1 hour setup. Walk-throughs (max 50 minutes) - no charge. Prior to the day of an event and when deemed adequate by Media Services: orientation to use of equipment (max 50 minutes) - no charge.
Locations without installed AV	Request a media consultation; we will likely connect you to our local trusted external vendors.
Portable equipment	If available for check-out at IT Service Center	Free of charge

	Description	Fee
Remote CART / ASL for courses - in collaboration with SAS		Free of charge
In Person and Hybrid Events	Best to use a Zoom Room spaces. Auditoriums have installed technology for this.	1 hour service setup fee: $100
Virtual events (Zoom)		Free of charge

Please note that Remote CART and ASL are services provided by an outside vendor, such as Deaf Services Unlimited (DSU) and there are charges associated to the vendor's offerings.

	Description	Fee
Video recording of courses		Free of charge
Video production for events	Guest lectures, panel discussions, etc.	Production service fee: $100/hour. Estimate event time plus 1 hour setup. Walk-throughs (1 hour) - no charge. Conferences require in-person consultation and proposal.
Video production for promotional pieces, non-instructional trainings and workshops		Production service fee: $100/hour Estimate event time plus 1 hour setup. Custom editing fees may apply.
Basic editing	Trimming of shoot, titling, file format processing for distribution	Free of charge
Custom editing	In-depth editing, compositing, lower-thirds or animation	Editing service fee: $35/hour An estimate will be provided based on project scope and budget.
Delivery	Brown YouTube, Google Drive, Brown media platform (Panopto) or BrownSite	Free of charge

Self-Service and Automated Video Production Services

	Description	Fee
Desktop recording capability	Personal recording with automated delivery and viewing; several software options	Free of charge
Automated Lecture Capture	In select rooms.	Free of charge
Self-service recording	Recording equipment made available via equipment loan program at the IT Service Center.	Free of charge