Media Services Support for Campus Events
Media technology equipment, staff support and video recording for campus events is available to faculty, staff and students.
Support for courses and some teaching and learning initiatives is free of charge . Charges apply for requests that require on-site or remote support for the duration of an event. Examples include Zoom webinars, panel discussions needing multiple microphones, high-profile events, events requiring complex A/V equipment, live streaming, etc.
Media Services applies a fee-for-service model. Each service (Zoom tech support, AV, production, live streaming, etc.) incurs an hourly fee independent of the staffing required to deliver the service.
A proposal will be provided to confirm your request, our process and any charges.
(For reference: list of audio options available in major campus locations )
Reservations
Description
Fee
Late reservation
Reservations must be made at least 9 calendar days in advance of event.
$150 late reservation fee for late requests.
Exceptions:
Course support - no late fee for last minute requests - please try to plan in advance
Virtual events which get organized on short notice will not be charged a late fee- Note: staffing is not guaranteed).
Campus Conferences
Reservations for media support for conferences must be made at least 21 days in advance.
If we are unable to accommodate your request, we reserve the right to reach out to an outside vendor for support.
NOTE: No on-campus conferences are taking place in 2021
Media Services does not support virtual conferences. Please connect with Brown's Events & Conferences Office to plan your conference.
Zoom web conferencing, live streaming and simulcasting
Description
Fee
Zoom for Brown courses (Zoom buddy)
Free of charge
Zoom for virtual events
Web conferencing with Zoom (brown.zoom.us) webinar and meeting.
Options for 1000 or 3000 attendees in collaboration with Events office
1 hour service setup fee: $ 85
Staffing throughout the virtual event:
$85/hour service fee applies.
(Editing and delivery included)
Public Live Streaming
Delivered via Brown’s Live Webcast page. Viewable to the world.
Requires approval of Office of University Communications.
1 hour service setup fee: $85
Live stream service fee: $85/hour
Option to add live stream to Brown YouTube -- free of charge
Internal Live Streaming
Delivered via Brown media platform (Panopto). Available in select rooms only.
Viable option for small audiences and restricted access (e.g. Brown-only access)
1 hour service setup fee: $85
This kind of live stream is unmanned.
If monitoring or recording throughout the event is needed: $85/hour service fee applies.
Simulcasting between 2 rooms
Simulcasting is available in these locations:
Salomon 101, 001
Macmillan 115, 117
Barus and Holley 166, 168
List 120, 110
No charge for installed equipment
If monitoring or recording throughout the event is needed: $85/hour service fee applies.
Audio and Visual Services
Description
Fee
Audio/Visual support for and during class
Free of charge
Events in locations with Installed AV equipment
Flat panel displays, projectors, and audio equipment accessed via Crestron touch panel or button controller.
1 hour service setup fee: $ 85
AV service fee: $85/hour for events which require service staffing throughout.
Estimate based on your event time plus 1 hour setup.
Walk-throughs (max 1 hour) - no charge.
Only in certain locations: use of equipment, setup and orientation (15 minutes) - no charge.
Locations without installed AV
Request a media consultation ; we will likely connect you to our local trusted external vendors.
Portable equipment
Available for check-out at IT Service Center
Free of charge
Accessibility Support (Remote CART and remote ASL)
Description
Fee
Remote CART / ASL for courses - in collaboration with SAS
Free of charge
In Person and Hybrid Events
Best to use a Zoom Room spaces .
Auditoriums have installed installed technology for this.
1 hour service setup fee: $85
Virtual events (Zoom)
Free of charge
Please note that Remote CART and ASL are services provided by an outside vendor and there are charges associated.
Video Production Services
Description
Fee
Video recording of courses
Free of charge
Video production for events
Guest lectures, panel discussions, etc.
Production service fee: $85/hour.
Estimate event time plus 1 hour setup. Walk-throughs (1 hour) - no charge. Conferences require in-person consultation and proposal.
Video production for promotional pieces, non-instructional trainings and workshops
Production service fee: $85/hour
Estimate event time plus 1 hour setup. Custom editing fees may apply.
Basic editing
Trimming of shoot, titling, file format processing for distribution
Free of charge
Custom editing
In-depth editing, compositing, lower-thirds or animation
Editing service fee: $42.50/hour
A tentative estimate can be provided based on project scope and budget.
Delivery
Brown YouTube, Google Drive, Brown media platform (Panopto) or BrownSite
Free of charge
Self-Service and Automated Video Production Services
Description
Fee
Desktop recording capability
Personal recording with automated delivery and viewing;
several software options
Free of charge
Automated Lecture Capture
In select rooms .
Free of charge
Self-service recording
Recording equipment made available via equipment loan program at the IT Service Center.
Free of charge