Services
The Media Services team offers support for campus events taking place in Brown classrooms and event spaces. Services for campus events are available to faculty, staff and students and are for a fee. Media Services applies a fee-for-service model.
Fees for other areas of support, such as Media Production custom projects and Creative Services please refer to Media Production.
Ready to make a media request for Event Support?
| Late requests | Request for event support must be made at least 10 calendar days in advance of event. | $150 late request fee for late requests. |
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| Conferences and multi-day events | Requests for media support for conferences and multi-day events must be made at least 21 calendar days in advance. | Please connect with Brown's Event Strategy & Management (ESM) to plan your conference. |
| Remote CART / ASL for Events | Auditoriums have installed technology for this. | Service setup fee: $110 |
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| Remote CART / ASL for outdoor events | A staff will be dedicated to this service | Service fee: $110/hour. Estimate event time plus setup fee. |
| Remote CART / ASL for virtual events | Free of charge |
Please note that Remote CART and ASL are services provided by an outside vendor, such as Deaf Services Unlimited (DSU) and Partners Interpreting. There are separate charges associated with the vendors' offerings.
| Events in locations with Installed AV equipment | Flat panel displays, projectors, audio equipment, Zoom Room operated by Media Services staff. | Service setup fee: $ 110 AV service fee: $110/hour for staffing. |
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| Locations without installed AV | Not supported by Media Services | Please request with Event Operations and reconnect with us if you need other media services. |
| Portable equipment | If available for check-out at IT Service Center | Free of charge |
| Video production for events | Guest lectures, panel discussions, etc. | Service setup fee: $110/hour. Video Production service fee: $110/hour for staffing. Estimate event time plus setup fee. |
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| Audio production for events | Musical performances | Service setup fee: $110/hour. Audio Production service fee: $110/hour for staffing. Estimate event time plus setup fee. |
| Editing | Editing for video and audio quality, titling and processing for distribution | Editing fee: $35/hour per each event hour. |
| Delivery | Brown YouTube, Brown media platforms, such as Panopto | Included in the Editing service fee. |
| Automated Lecture Capture | Event recording via lecture capture: Lecture capture is available in select rooms only. | Lecture Capture setup fee: $ 110 Editing fee may be applied for events longer than 2 hours. |
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| Zoom for virtual events | Web conferencing with Zoom (brown.zoom.us) webinar and meeting. Options for 3000 attendees in collaboration with Events office. | Service setup fee: $ 110 Virtual event service fee: $110/hour Editing fee of $35/hour may be applied. |
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| Public Live Streaming | Delivered via Brown’s Live Webcast pages. Viewable to the world. Requires approval of Office of University Communications. | Service setup fee: $110 Live stream service fee: $110/hour |
| Internal Live Streaming | Delivered via Brown media platform (Panopto). Available in select rooms only. Viable option for small audiences and restricted access (e.g. Brown-only access). | Service setup fee: $110 This kind of live stream is typically uncrewed. $110/hour service fee applies if staffing is needed. |