Arranging Technology-Supported Events


Media Services Course and Event Support: 

Media equipment, staff support, and video recording in support of courses and other events on campus are available to faculty, staff and students.  Priority is given to supporting teaching and learning.

Basic and self-service options are available free of charge.

Charges may apply for requests requiring additional staff.  Examples include panel discussions needing multiple microphones; high profile events; events needing complex portable A/V, live stream, multiple cameras, live-switching, etc.

A proposal will be provided with information confirming your request, our process, and any charges.

To order Media Services, please use this form.

Projection and Audio

Installed AV equipment

Flat panel displays, projectors, and audio equipment accessed via Creston touch panel or button controller.

Use of equipment, setup and orientation (15 minutes)- no charge.


IT Technician for duration of event-$85/hour staffing charge

Locations without installed AV

Delivery of portable equipment

No charge.


Portable equipment available for check-out at IT Service Center

No charge.

Late reservation

Reservations must be made at least TEN calendar days in advance of event. 

$150 late reservation fee.

Video Production Services

Basic video production services:


Standard quality suitable for documentation.


Basic recording

1 camera shoot, events 3 hours or less

No charge.

Basic editing

Trimming of shoot, titling, file format processing for distribution.

No charge - estimate 1-2 hours per hour of footage.

Basic delivery

Brown YouTube, Brown streaming server (Panopto,) Google Drive or BrownSite

No charge.

Custom video production services:


Professional grade quality suitable for promotional use.


Custom recording

Conferences, events over 3 hours or options such as multiple cameras, live-switching, etc.

$85/hour production charge;
Estimate event time plus 1 hour setup.

Custom editing

In-depth editing, compositing, lower-thirds or animation.

$42.50/hour staffing charge; estimate 4 hours per 1 hour of footage.

Live Streaming

Delivered via Brown’s Live Streaming webpage: open to the world

Requires approval of Office of University Communications

$85/hour staffing charge;
Estimate event time plus 1 hour setup.

Simulcasting between 2 rooms

Simulcasting is available in these locations:

Solomon 101, 001

Macmillan 116, 117  

Barus and Holley

List 120

No charge for installed equipment

If staff help is required for monitoring or recording, $85/hour staffing charge applies.


Late reservation

Reservations must be made at least TEN calendar days in advance of event. 

$150 late reservation fee.

Self-service & Automated video production services:

Desktop recording capability

Personal recording with automated delivery and viewing; several software options

No charge.

Automated Lecture Capture

In select rooms.

No charge.

Self-service recording

Recording equipment made available via equipment loan program.

No charge.