Arranging Technology-Supported Events

Media Services Course and Event Support: 

Media equipment, staff support, and video recording in support of courses and other events on campus are available to faculty, staff and students.  Priority is given to supporting teaching and learning. Support for courses and teaching and learning inititiatives is free of charge.

Self-service options are available free of charge. 

Charges apply for requests not pertaining to teaching & learning and requiring on-site staffing for the duration of an event.  Examples include panel discussions needing multiple microphones; high profile events; events needing complex portable A/V, live streaming, etc.

A proposal will be provided with information confirming your request, our process, and any charges.

To request Media Services, please use this form.



Late reservation

Reservations must be made at least TEN calendar days in advance of event. 

$150 late reservation fee.

Campus Conferences

Reservations for conferences must be made at least 21 days in advance.
If we are unable to accommodate your request, we reserve the right to reach out to an outside vendor for support.

Staffing fees apply. Costs will be discussed in consultation with you prior to your event.

Audio and Visual Services

Installed AV equipment

Flat panel displays, projectors, and audio equipment accessed via Creston touch panel or button controller.

Use of equipment, setup and orientation (15 minutes)- no charge.

IT Technician for duration of event-$85/hour staffing charge

Locations without installed AV

Delivery of portable equipment

Free of charge.


Portable equipment available for check-out at IT Service Center

Free of charge.

Video Production Services

Video production services in detail


Video production for courses and teaching and learning initiatives.

Free of charge


Video production for events (guest lectures, panel discussions ...)

$85/hour production charge.
Estimate event time plus 1 hour setup.

Conferences require in-person consultation and proposal.



Video production for promotional pieces, non instructional trainings and workshops

$85/hour production charge.
Estimate event time plus 1 hour setup.

Custom editing fees may apply.

Basic editing                

Trimming of shoot, titling, file format processing for distribution.

Free of charge.


Custom editing

In-depth editing, compositing, lower-thirds or animation.

$42.50/hour staffing charge; a tentative estimate can be provided based on project scope and budget.


Brown YouTube, Google Drive, Brown media platform (Panopto) or BrownSite.

Free of charge.

Self-service & Automated video production services

Desktop recording capability

Personal recording with automated delivery and viewing;
several software options

Free of charge.

Automated Lecture Capture

In select rooms.

Free of charge.

Self-service recording

Recording equipment made available via equipment loan program.

 Free of  charge.

Live streaming and simulcasting

Public Live Streaming

Delivered via Brown’s Live Webcast page. Viewable to the world.

Requires approval of Office of University Communications. 

$85/hour staffing charge.
Estimate event time plus 1 hour setup.

Option to add live stream to Brown Facebook and YouTube -- free of charge

Internal Live Streaming

Delivered via Brown media platform (Panopto). ONLY in select rooms.
Viable option for small audiences and restricted access (e.g. Brown-only access).

1 hour setup charge: $ 85
This live stream is unmanned.
If staff help is required for monitoring or recording:
$85/hour staffing charge applies.

Simulcasting between 2 rooms

Simulcasting is available in these locations:
Salomon 101, 001
Macmillan 115, 117
Barus and Holley 166, 168
List 120, 110

No charge for installed equipment

If staff help is required for monitoring or recording:
$85/hour staffing charge applies.