Zoom email notifications that someone has joined your meeting

While the following email is a legitimate Zoom notification that a guest has joined your meeting, the recipient did not know who this person was nor have a meeting scheduled, but would expect to attend meetings about "End-of-Month Ledger." This is an example of someone trying to entice you to enter the meeting, and may caus eyou to wonder "How did I get this suspicious but real notification from Zoom, and what can I do about it?"

Meeting notifications are prompted when someone logs into Zoom, clicks Join, then enters a Meeting ID character string. A guest could mis-enter a number, or might be entering random strings to try "jiggling virtual knobs" of different rooms to see what they might find. Either case would result in a meeting notification like the one below. They could also send a random meeting notice to you directly.

As to what you can can do, should you feel someone has your meeting ID who shouldn't, you can change the ID by logging into brown.zoom.us, navigate to Profile > Personal Meeting ID > Edit, then enter your new ten numeral string and save. (Just remember to update the meeting ID of previously scheduled meetings using the old number.)

You can also update your Zoom settings to add a Waiting Room or Passcode now, or wait until September 27 when Zoom will require that ALL meetings have one or the other. See the article Zoom Security Setting Change on September 27, 2020 to read more about how this change should enhance security and improve meeting management and CIS' recommendations.

If you have questions, the IT Service Center is here to help (help@brown.edu.) If you’d like a consultation on your Zoom settings, you may book one here http://brown.edu/go/zoom-review-session.

From: Zoom <no-reply@zoom.us>
Date: Sat, Sep 18, 2021 at 5:48 AM
Subject: Florence Ngethe has joined your meeting - End-of-the- Month Ledger
To: <josiah_carberry@brown.edu>

Hi Josiah Carberry,
Florence Ngethe has joined your meeting:
Topic   End-of-the- Month Ledger
Meeting ID    919 3196 1173
  [ Start Meeting ]

Thank you for choosing Zoom.
-The Zoom Team
Copyright ©2021 Zoom Video Communications, Inc. All rights reserved.

Screen capture of above Zoom notification

Phishing Email (on campus)

Written by pfalcon@brown.edu on